Would You Like A Scheduled Shred Service For Your Louisville Business?
Security and confidentiality is the name of the game when it comes to destruction and shredding services. Laws are in place to penalize companies that DO NOT follow strict guidelines with private information, both internal (employee information, trade secrets, etc) and external (customers information, medical records, etc). Our facilities and procedures have revolved around recognizing the sensitive nature and confidentiality of every customer’s information that we store, scan, or destroy. Over the years, HIPAA and other Acts serve to reinforce our philosophy. Security of their own records and customer information is consistently one of the top five concerns of companies world wide. Internal sabotage is becoming just prevalent as external breach which is why more and more companies are implementing out-sourced shredding programs using secure, locked consoles and collection bins to protect sensitive information.
DBIN / Console Pick-Up Procedure
Our drivers (who are background checked, drug-screened, and bonded as are all Data Vault employees) will deliver locked, clean Destruction Bins (DBINs) or Security Consoles to your business per our pre-arranged agreement. The locks on the containers feature an Internal LockJaw design that secures the lid/door to the container. The containers are bar-coded and scanned in order to track the chain-of-custody along with the individual locations.
On a pre-determined schedule that suits your needs, our drivers will arrive and swap out the full DBINs with empty DBINs OR swap out the bags inside the Consoles, all the while keeping them locked (DBINs) or in locked containers (Console bags). Once the containers are all loaded into the truck, they are transported back to The Data Vault. All of The Data Vault vehicles are equipped with GPS systems and can be tracked via the web.
Disposal of Contents
Upon arrival at The Data Vault, the full DBINs are unloaded and stored in our secure facility that features 24-hour alarm and digital camera monitoring both inside and outside. The console bags are emptied into a secured collection container. The DBINs and collection containers are re-loaded into a truck and transported by The Data Vault employees to a shredding facility (which is NAID, National Association of Information Destruction, certified). This facility also is digitally monitored and conducts strict procedure controls. The materials from the DBINs and collection containers are dumped directly into a shredding machine in the presence of The Data Vault employees. The shredded material is mixed with other shredded paper, bailed, then recycled by means of pulping and used for low grade paper products like egg cartons and toilet paper.
Certificate of Destruction
Upon your request, you will receive a Certificate of Destruction from The Data Vault for your records.
* Please note … above are our standard procedures. However, we can work with your company to adjust these procedures to meet your specific needs. Contact our Customer Service department for more details.