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Inside TDV - The Data Vault Blog

The 3 Trends That Are Changing Records Management

The idea of information storage has been around since the dawn of writing under many different names. From chiseled inscriptions on stone tablets to saving digital data on the internet, it’s come a long ways since those first days of human history. Even today, however, modern society and it’s influences continues to shape the way we store our information through adapting to technology and other forces. Here are the 3 biggest trends changing the way we store our records today and how they can affect you:

1) Digitization

This one may seem a little obvious, but it’s easily the largest force at work today. From sales agendas to process management, records and collaboration are increasingly being adapted to take advantage of the benefits offered by cloud computing, marking a major shift from previous forms of storage. By eliminating the need for physical notation and embracing the idea of a paperless office, many organizations are seeing increases in efficiency, lower amounts of misplaced information, and an overall reduction in costs (not to mention freeing up valuable floor space for other uses!)

2) Prioritization 

As time has gone on, modern businesses today have realized that there’s different tiers of information that they use. The first tier is for records used on a daily basis, essential in core operations and critical to success. The second level is information used frequently for decision making but not essential day to day i.e. information that could be lost and operations could continue. The third and final circle is that of information rarely (or never) accessed, kept for legal purposes or for a long range disaster scenario. As these three separations have become apparent, the management aspect of their storage has become different as well. By choosing to archive the second and third tier information offsite, many companies can save significant amounts of money over keeping it within their facility, while choosing a quicker method for accessing their mission critical information.

3) Flexibility

In a globalized economy, organizations want scaleability and flexibility in their information solutions. Whether it’s a cloud solution that can be accessed by employees on the road via their mobile devices or the ability to have information quickly shipped overnight in the event of a disaster, the ideal is to have your information where you need it, when you need it. 24/7 is the new business day, and vendors must be prepared to keep up with the increased demands placed upon the services they provide!

Keeping up with changing times is tough, but for 30 years The Data Vault has adapted to provide only the best service to our clients. With our cloud based recovery solutions and proximity to the UPS Worldport shipping hub here in Louisville, we have the ability to manage even the most complex information management solutions. If you’re interested in making a change in your records management plans or seeing what makes us a leader in our field, contact us today and one of our specialists will be in touch!

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