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According to GARP®
There is no need to ‘reinvent the wheel’ to improve your records management program when ARMA International publishes GARP® and the Information Governance Maturity Model®. The GARP® principles incorporate best practices and an accountability framework that is sizable and relevant to information management programs across industries and nations.
The eight recordkeeping principles are published by ARMA International as follows:
Principle of Accountability
An organization shall assign a senior executive who will oversee a recordkeeping program and delegate program responsibility to appropriate individuals, adopt policies and procedures to guide personnel, and ensure program auditability.
Principle of Integrity
A recordkeeping program shall be constructed so the records and information generated or managed by or for the organization have a reasonable and suitable guarantee of authenticity and reliability.
Principle of Protection
A recordkeeping program shall be constructed to ensure a reasonable level of protection to records and information that are private, confidential, privileged, secret, or essential to business continuity.
Principle of Compliance
The recordkeeping program shall be constructed to comply with applicable laws and other binding authorities, as well as the organization’s policies.
Principle of Availability
An organization shall maintain records in a manner that ensures timely, efficient, and accurate retrieval of needed information.
Principle of Retention
An organization shall maintain its records and information for an appropriate time, taking into account legal, regulatory, fiscal, operational, and historical requirements.
Principle of Disposition
An organization shall provide secure and appropriate disposition for records that are no longer required to be maintained by applicable laws and the organization’s policies.
Principle of Transparency
The processes and activities of an organization’s recordkeeping program shall be documented in an understandable manner and be available to all personnel and appropriate interested parties.
Within the principles you will find the foundational language, purpose, and elements of effective recordkeeping. To learn more, register for The Data Vault’s July 21 Lunch-n-Learn. We will detail the principles of compliance, availability, retention, and disposition to complete our complimentary Intro to GARP® series.
About ARMA International and the Generally Accepted Recordkeeping Principles®
ARMA International (www.arma.org) is a not-for-profit professional association and the authority on managing records and information. Formed in 1955, ARMA International is the oldest and largest association for the information management profession with a current international membership of more than 10,000. It provides education, publications, and information on the efficient maintenance, retrieval, and preservation of vital information created in public and private organizations in all sectors of the economy. It also publishes Information Management magazine and the Generally Accepted Recordkeeping Principles® (GARP®). More information about GARP® can be found at www.arma.org/garp.