Inside TDV - The Data Vault Blog

The Digital Disruption Of Records Management


dis·rup·tion noun : a disturbance or problem that interrupts an event, activity, or process.

Entrepreneurs in Silicon Valley love to talk about disruption, though few know what it really means. Many simply mistake better services for disruptive ones, but there’s no denying that the buzzword has accurately described some of the innovation seen in the past few years. Fields as varied as the taxi industry, news reporting, or even grocery shopping have all been fundamentally changed by the advent of technology; and the scope of this transformation is widening. With this in mind, what could digitally disruptive technologies have in store for records management practices?

It’s likely that some of these predictions won’t come as a surprise to most people. Unless you’ve been completely out of the loop during the past decade, the rise of cloud computing isn’t a new topic of conversation; it has completely shifted the way that companies look at their stored records. Mancini’s Law states that “organizations are systems of information networks that only operate effectively when there are clear and predictable information flows within and between these networks” and the move from physical to digital data storage has only made that more transparent.

By being able to visualize their information systems, these same organizations can make improvements much easier than could be previously done. 63% of businesses say that internal collaboration is crucial to their operations, and a critical component of that is the ability to call up information in a timely manner. Knowing how much data is stored, what kind of insights it can provide, and how it can be leveraged is all part of the new world of records management; it’s no longer just about storage. This is not to say that paper based files are relics of the past, but going forward there will be an increased emphasis on the digital realm and what it can do for you.

If your organization has questions about the changing work environment or is struggling with the switch to a more capable information management system, we can help. With over 30 years of navigating the changing world of records, our experts can advise you on best practices and how to make the most of your data. Whether you’ve invested in a fully digital backup and disaster recovery solution or maintain archives of paper records, there are always ways to examine and improve internal policies. Contact us today and one of our experts will be in touch!


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