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Inside TDV - The Data Vault Blog

The Expanding Role of Records Management

Here in Kentucky, we cherish tradition. Bourbon is still made largely the same way it was over 100 years ago, famous horse races continue the legacy of generations, and our gentle landscape harkens back to an earlier time. But even the most established and mature industries can see rapid change, especially when the environment around them is transitioning into a new age.

Long seen as an administrative chore, records storage has nevertheless seen it’s fair share of technological disruption and adaptation. While modern society has become more digitized and conscious of data gathering, greater demands for security have gradually become par for the course.   The value of quality planning is no longer just an operational asset, but also one that benefits public relations, strategic planning, and office productivity.

By seeing information management through the lens of risk management and big data, organizations can reap the rewards of a comprehensive solution. With the creation of a flexible governance policies, they are able to easily find information in a cost effective manner to comply with the ever changing regulatory landscape and additionally guard against the constant risk of litigation. These same plans also help organize the information in a logical manner based on usage, with the most mission critical information receiving priority and ease of access for efficiency in operations.

In this new era, all communications and documents (digital or hard copy) are considered records and the need exists to store them for use. One only has to look to the recent scandals involving the IRS to see what happens when email and other electronic communications are discarded without thinking, resulting in investigations and condemnations. With these things in mind, perhaps it is time to take another look at your polices to ensure that they are up to date with the latest practices. Here at The Data Vault, we’d be more than happy to help you examine areas for improvement, so please feel free to contact us at any time!

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