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Inside TDV - The Data Vault Blog

Printing Information Into The Wrong Hands

When you think of what needs to be securely destroyed in an office environment, certain things come to mind. Paperwork, hard drives, USB keys…

…printers?

According to an investigative report, the average digital photocopier can actually be a goldmine for sensitive information. Since 2002, almost every printer manufactured has contained a hard drive that stores a image of every document copied, scanned, or emailed by the machine. During their investigation, CBS News found that surplus photocopiers for sale in New Jersey contained images of social security cards, birth certificates, and more – posing a huge risk for data breaches. There are 25 large warehouses across the country that handle these surplus machines from large corporations and government services, containing untold thousands of unerased documents in their memory. To make matters worse, oftentimes consumers can just walk up and purchase the machines for as little as $300 or bulk purchases of these printers result in them being sent overseas to countries like China and Argentina.

As part of an effective records management plan, it is essential to track all the potential avenues for information to accidentally or intentionally be released into the public sphere. Even though many people are aware of the risks of paper documents being leaked, it is essential to note and consider the more unconventional routes that data may take or the ingenuity of the people looking to access it. Here at The Data Vault, our 30 years of experience has trained us to be mindful of many risks that the average person doesn’t realize – helping avert potential problems and damage to our client’s reputations. If you’re looking to improve your plan and have questions you’d like answered, feel free to give us a call at (502) 244 – 1151

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