Records Storage Services in Shelbyville
An office filled with paper files is expensive to maintain and difficult to manage. If your business needs a better way to store and manage its documents, The Data Vault can help. Our records storage services have helped local businesses reduce internal costs and protect the privacy of their information since 1984.
Your Local Records Storage Provider
The Data Vault’s record storage service prevents unauthorized access to your information. It also protects your documents from fires, floods and natural disasters.
Our records center is designed solely for the protection and preservation of business records, and features:
- A standing seam steel roof
- Zoned fire detection and suppression technology
- 24-hour surveillance
- Strict building access control and monitoring
Our screened records management professionals store your records on high-density document storage racking systems in our structural steel building. Our facility is sheathed in steel panels to provide long-term safety for your documents. Additionally, we use state-of-the-art barcode technology to track your records throughout their retention lifecycle.
Beyond Records Storage: Professional Records Management
The Data Vault doesn’t just store your documents; we also provide you with a turnkey records management solution. Our expert staff makes sure your records are properly organized and labeled to your specifications. We handle these records management tasks for you so you can focus on other important areas of your business:
- Retention scheduling
- File indexing
- Custom record inventory reporting
You have anytime access to your records inventory. Our free, web-based document inventory system makes it easy to request files online. We provide standard, emergency, and weekend and holiday file retrieval and delivery services. You can even have your stored files scanned and sent digitally with our Scan on Demand solution.
Fully Compliant Record Storage
The Data Vault understands that your business must comply with State and Federal regulations. We make it easy for your organization to follow the law. Our records storage and management services are fully compliant with the following information protection regulations:
- The Health Insurance Portability and Accountability Act (HIPAA)
- The Fair and Accurate Credit Transaction Act (FACTA)
- The Gramm-Leach-Bliley Act (GLB)
- The Sarbanes-Oxley Act (SOX)
Our strict chain of custody procedures and verifiable audit trail processes help you reduce the likelihood of an information breach and maintain the privacy of your information.
For more information about our records storage services in Shelbyville, please contact us by phone or complete the form on this page.