Offsite Records Storage Services

Frustrated by your records storage situation?

Is your customer service suffering due to lost or hard-to-find files? Are you running out of office space to store documents? Can you ensure privacy protection for the records you maintain? Worried your record keeping practices aren’t legally sound? To remain competitive and stay compliant, you need to establish a solid document management system.

The Data Vault can help

Records Storage BoxesWe offer an economical solution storing and managing your business files. Our records storage and records management program provides a reliable and secure method for relieving the burden of having to keep up with your document inventory. We eliminate the overhead and administrative headaches common to in-house document storage schemes by providing:

  • offsite storage
  • retention management
  • identity theft protection
  • file retrieval and delivery

Let us handle your document management so you can focus on the other important things in your business.

The right document storage solution makes all the difference

Your documents shouldn’t be stored just anywhere. Relying on a warehouse or self storage facility can create a number of problems, from wet and moldy documents to stolen files. The Data Vault’s records center was purpose-built for protecting and preserving paper documents.

We offer a safe, clean, secure facility for storing confidential business records. Our records center is a structural steel-constructed building sheathed in steel panels and designed to eliminate theft and fire and water damage. All documents are stored on high-density records storage racking systems. Unlike a self storage facility or warehouse, we only store hardcopy documents. We use state-of-the-art technology and rigorously designed and monitored processes that constantly maintain the security of our clients’ confidential information, including:

  • standing seam steel roof
  • zoned fire detection and suppression technology
  • 24-hour surveillance
  • strict building access monitoring and control

Records access and enhanced document management

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The security of your records is critical, but so is convenience and control over your documents. We eliminate the need to constantly riffle through boxes and filing cabinets just to retrieve and manage your records inventory. Our screened and uniformed professional couriers deliver your documents directly to you in GPS-tracked and alarmed vehicles, maintaining strict chain of custody protocols at all times. The Data Vault also offers standard and expedited delivery options to meet your document retrieval needs.

For additional information and pricing, please contact our Customer Service department at 502-244-1151. If you’ve reached us after hours, or would otherwise prefer, you may fill out and submit our Contact Us form. A representative will contact you within one business day.


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