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Records Storage Services along Kentucky’s I-71

Where and how you store your documents matters. The right facility ensures your information is always secure and properly managed, while the wrong one can misplace your files, cause you legal problems, and even leave you open to identity theft.

The Data Vault makes choosing a records management solution easy. We offer secure and cost effective document storage for businesses located along Kentucky’s 1-71 between Covington and Louisville and all points in between. Whether you need storage for your active files or archival records, we make sure your information stays organized and safe. Our records storage facilities combine advanced software and comprehensive security systems for the superior protection and management of your business record inventory.

Protect Your Documents with Offsite Records Storage

The Data Vault protects your most sensitive documents from unauthorized access and natural disasters. Our full-service commercial records center is designed solely for the protection and preservation of business records. Sheathed in steel panels and climate-controlled to provide long-term safety for your documents, our facility also features:

  • A standing seam steel roof
  • Zoned fire detection and suppression technology
  • 24-hour surveillance
  • Strict building access control and monitoring

Your files are stored on high-density document storage racking systems and are tracked throughout their retention lifecycle with barcodes and our file inventory system. There’s no better solution for safeguarding your sensitive business documents and files.

Records Storage for Enhance Information Accessibility

It’s hard to keep track of your documents when you have so many other responsibilities on your plate. Imagine having your documents organized, stored, and delivered at your request without lifting a finger. That’s what you get with The Data Vault’s full-service records management services, including:

  • Retention scheduling
  • File indexing
  • Custom records inventory reporting

Authorized users from your organization have anytime access to your records inventory. Our free, web-based document inventory system makes it easy to request your files online. We provide standard, emergency, weekend and holiday file retrieval and delivery services. You can even have your stored files scanned and sent digitally with our Scan on Demand solution.

Offsite Records Storage for Legal Compliance

Records management is more than having a secure and efficient document storage solution. It also means meeting legal and regulatory requirements. The Data Vault helps keep your organization on top of state and federal privacy laws. Our records storage and management services are fully compliant with the following regulations:

  • Health Insurance Portability and Accountability Act (HIPAA)
  • Fair and Accurate Credit Transaction Act (FACTA)
  • Gramm-Leach-Bliley Act (GLB)
  • Sarbanes-Oxley Act (SOX)

We use strict chain of custody procedures and verifiable audit trail processes to help you reduce data breach risks and comply with state and federal privacy laws.

For additional information and pricing, please contact our Customer Service department at 502-244-1151. If you’ve reached us after hours, or would otherwise prefer, you may fill out and submit our Contact Us form. A representative will contact you within one business day.

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