Records Storage Services along Kentucky’s I-65

Using office space to store your documents is expensive, and self storage facilities don’t offer the enhanced security that sensitive and confidential business records require. Not to mention that having to get in your car to drive to a self storage unit every time you need a file is time-consuming and frustrating. Fortunately, there’s a quicker, more secure, and affordable document storage solution.

The Data Vault provides offsite document storage and records management for businesses located along highway I-65. Whether you’re located in Louisville, Bowling Green or anywhere in between, we offer solutions for storing your active files and archival records. Our records storage facility combines advanced software and comprehensive security systems for the superior protection and management of your business record inventory.

Secure Offsite Records Storage

Your business records are one of your most valuable assets. Why not give them the protection they deserve? The Data Vault’s full-service commercial records center is designed solely for the protection and preservation of paper documents and files. Sheathed in steel panels and climate-controlled to provide long-term safety for your documents, our facility also features:

  • A standing seam steel roof
  • Zoned fire detection and suppression technology
  • 24-hour surveillance
  • Strict building access control and monitoring

Your records are stored on high-density document storage racking systems and are tracked throughout their retention lifecycle with barcodes and our state-of-the-art inventory system. There’s no better solution for safeguarding your sensitive business documents and files.

Easy, Accessible Records Storage

It’s hard to keep track of your documents when you have so many other responsibilities on your plate. Imagine having your documents organized, stored, and delivered without lifting a finger. That’s what you get with The Data Vault’s full-service records management services, including:

  • Retention scheduling
  • File indexing
  • Custom records inventory reporting

Authorized users from your organization have anytime access to your records inventory. Our free, web-based document inventory system makes it easy to request your files online. We provide standard, emergency, weekend and holiday file retrieval and delivery services. You can even have your stored files scanned and sent digitally with our Scan on Demand solution.

Full Legal Compliance

Records management requires more than having a secure and efficient document storage solution. It also means meeting legal and regulatory requirements. The Data Vault helps keep your organization compliant with state and federal privacy laws. Our records storage and management services are fully compliant with the following regulations:

  • Health Insurance Portability and Accountability Act (HIPAA)
  • Fair and Accurate Credit Transaction Act (FACTA)
  • Gramm-Leach-Bliley Act (GLB)
  • Sarbanes-Oxley Act (SOX)

We use strict chain of custody procedures and verifiable audit trail processes to help you reduce data breach risks and comply with state and federal privacy laws.

For additional information and pricing, please contact our Customer Service department at 502-244-1151. If you’ve reached us after hours, or would otherwise prefer, you may fill out and submit our Contact Us form. A representative will contact you within one business day.


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