Records Storage Services in Jeffersonville
Do you have too many paper files and not enough space or time to store and manage them? The Data Vault can help. Since 1984, we’ve helped companies in Jeffersonville manage their confidential business records. Over the years, we’ve provided custom-tailored records storage solutions for businesses in many industries, including:
- Law firms
- Healthcare organizations
- Government agencies
- Retail businesses and restaurants
Our records storage facilities combine advanced software and comprehensive security systems for the superior protection and management of your confidential and sensitive business information.
Your Business Files Deserve Secure Storage
Your paper records are vulnerable to fires, floods, natural disasters and theft. Our records storage services are designed keep your documents safe from these threats. The Data Vault’s records center was designed with the following features to protect business documents from physical damage and unauthorized access:
- Zoned fire detection and suppression technology
- 24-hour surveillance
- Strict building access control and monitoring
Our structural steel building is sheathed in steel panels and has a standing seam steel roof to provide long-term physical protection for your documents. We store your documents on purpose-built, high-density records storage racking systems resistant to dust, moisture, and pests.
Records Storage with Quick and Easy File Retrieval
Administrative turnover, poor labeling and office overcrowding can make it impossible to find your business files when you need them. When you store your records with The Data Vault, we professionally organize them according to your needs, so you always know where your business information is and can access it quickly. We combine these services to create your custom solution:
- Retention scheduling
- File indexing
- Custom record inventory reporting
Our web-based document inventory system uses sophisticated barcode technology that tracks your records throughout their retention lifecycle. You have anytime access to your documents and files. Requesting your records is quick and easy with our secure online portal, and we provide standard and emergency file retrieval and delivery options, bringing your files directly to your Jeffersonville office. Don’t need the paper copies? You also have access to our Scan on Demand solution, which converts your paper documents to digital files for convenient electronic delivery.
Stay Compliant with Records Storage
It’s important to follow State and Federal information protection laws. The Data Vault records storage and management service helps you reduce your legal exposure by providing you with a framework for adherence to the following regulations:
- The Health Insurance Portability and Accountability Act (HIPAA)
- The Fair and Accurate Credit Transaction Act (FACTA)
- The Gramm-Leach-Bliley Act (GLB)
- The Sarbanes-Oxley Act (SOX)
We follow strict chain of custody procedures and provide a verifiable audit trail to help you reduce your risk of an information breach.
For additional information and pricing, please contact our Customer Service department at 502-244-1151. If you’ve reached us after hours, or would otherwise prefer, you may fill out and submit our Contact us form. A representative will contact you within one business day.