Records Storage Services in New Albany
If your office is becoming so cluttered with storage boxes that your staff can’t work, you need to find an alternate storage solution. Security and accessibility should be your top priorities, and The Data Vault offers both. Since 1984, our record storage facilities have securely managed confidential and sensitive information for New Albany’s business community.
Protect and Preserve your Documents with our Records Storage Solution
Put simply, The Data Vault’s records center safeguards your business information. It was specially designed to protect paper records from theft, fires, floods and natural disaster, and it features:
- Zoned fire detection and suppression technology
- 24-hour surveillance
- Strict building access control and monitoring
Our structural steel building is sheathed in steel panels and has a standing seam steel roof to provide long-term physical protection for your documents. We store your document inventory on high-density records storage racking systems, and our sophisticated barcode technology tracks your records throughout their retention lifecycle.
Gain Efficiency and Productivity with Records Storage
Businesses lose countless hours of employee productivity each year to misfiled and misplaced documents. The Data Vault manages your records for you, so your employees remain on task and efficient. Our records management staff handles the storage, organization, and retrieval of your files for you, including:
- Retention scheduling
- File indexing
- Custom record inventory reporting
We even provide you with anytime online access to your document inventory with our free, leading-edge, web-based document inventory system. Requesting your records is as simple as clicking your mouse.
The Data Vault provides standard and emergency file retrieval and delivery directly to your New Albany office. You even have access to our Scan on Demand solution, which converts your paper documents to digital files for convenient electronic delivery.
Records Storage for Reduced Legal Exposure
The Data Vault’s document storage solution helps your business remain compliant with State and Federal information protection laws. Our records storage and management service reduces your legal exposure by making it easy for your company to adhere to the following regulations:
- The Health Insurance Portability and Accountability Act (HIPAA)
- The Fair and Accurate Credit Transaction Act (FACTA)
- The Gramm-Leach-Bliley Act (GLB)
- The Sarbanes-Oxley Act (SOX)
We follow strict chain of custody procedures and provide a verifiable audit trail to reduce information breach risks and ensure the privacy of your information.
For more information about our records storage services in New Albany, please contact us by phone or complete the form on this page.