Inside TDV - The Data Vault Blog

Scan It Yourself?


When debating whether to outsource their large file scanning projects, many companies hear arguments for the supposed cost savings and time efficiencies of doing it in house. What is often left out of the conversation, however, is all the issues associated with using residential grade equipment to handle sensitive documents and materials. Here’s a few of the most prominent risks that you may not have considered:

1) Too Low Resolution
Pixelation and poor image quality can obscure significant details

2) Too High Resolution
Oversized files can slow download times and hog available storage space

3) Skewed Scanning
Incorrect settings leading to crooked images and cropped edges

4) Human Error
Missing sheets, color copies processed in black and white, accidental deletion

So that being said, what can you stand to lose as a result of these potential issues? First and foremost is the legal ramifications of low quality scanning, something that can lead to issues especially in the legal and healthcare fields. Additionally, general appearances of unprofessionalism can hurt client relationships in the long run as unreadable documents have to be rescanned and significant delays occur.

While handing day to day jobs within your office poses little risk, attempting to process large amounts of paperwork in a highly efficient and quality manner just isn’t possible. Here at The Data Vault, our highly trained professionals use superior equipment to provide cost efficient digitization services. With a thorough process of double checking each individual page for issues and consistently monitoring the progress of the service, you can rest assured that your information is in good hands. If you have any questions or are interested in starting a paperless scanning project, give us a call today at (502) 244 – 1151!


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