Inside TDV - The Data Vault Blog
Storage Solutions Cubed
In addition to floor to ceiling shelving, record storage centers use standardized containers to optimize storage capacity. Today’s standard wood-pulp containers are double-walled and built to stack.
If you are looking for a time-tested solution for the transfer of paper records and storage media from high-cost in-office cabinets to cost-efficient offsite storage, then it is time to get to know the standard record center container:
- It is built to accommodate the three most common U.S. office record sizes without bending or folding: Letter, Legal and 11″ x 14″ Printouts.
- Commonly called the cubic foot container, it requires about 1.25 cubic feet of shelf space.
- Interior measurements are 10″ x 12″ x 15″ and accommodate 100 16mm film reels; 12,000 3″ x 5″ cards; 1,500 letter-size pages; or anything else you can fit inside a cubic foot.
- Weighs in around 25 to 35 pounds when filled with paper. An alternative file transfer box, commonly called a “banker’s box,” measures an additional 9″ in depth, so it is much heavier when full and less durable than the standard container.
The typical vertical filing cabinet found in a business office has four drawers and holds approximately six cubic feet of records when moderately full. The annual cost for storing this amount of records in-office is about $280, based on average office space and equipment costs.
Transfer the contents of the typical filing cabinet to cardboard containers for storage in an offsite record center, and the cost is lowered to an average $21 per year, depending on total volume and vendor pricing. Typically, you can save $261 annually by moving six cubic feet of in-office records to offsite storage in standard record containers.
More statistics and record center specifications can be found in Records and Information Management: Fundamentals of Professional Practice. 2nd Ed. ARMA International, 2011.
Did you know?
About 90% of the papers filed are never retrieved.
Written by: AGriffin