Inside TDV - The Data Vault Blog

The Undeniable Facts About Data Backup


Confusion abounds in the world of information governance. Business professionals are being bombarded on all sides by government regulations, experts giving advice completely at odds with each other, and vendors providing services that they may not actually need. But after cutting through all the opinions and noise, there remains several undeniable statements about disaster recovery that should shape planning:

Data is Everything

Any modern enterprise understands this concept, but the definition of data is broader than many IT professionals realize. It includes both obvious information (customer records, financial and billing information) and the less apparent – but equally important – data that administrators might overlook. This includes software configurations, emails, and other auxiliary records.

This data is necessary for analytics and business continuity and for minimizing downtime during recovery. But it’s less tangible, so companies don’t always back it up. When any data, whether billing information or application code, is damaged or lost, businesses’ profitability and productivity suffer. Financial risks are particularly high in industries like healthcare and finance with strict regulatory and compliance requirements.

Lost time is another consequence of data loss. If something goes wrong and applications aren’t backed up, reinstallation takes time and employees have diminished productivity if applications, or the entire network, go down. That means wasted time for IT to fix the problem, wasted productivity for employees and wasted time for the users who optimized their systems and applications in the first place.

Data Is Increasingly Difficult to Protect

Organizations depend on their data, and it is essential to regularly save, store and protect that data to prevent business interruptions. But if data is so valuable, what prevents companies from fully protecting it? There are several factors:

First, data creation is exploding, and companies are unable to keep up. By 2020, the digital world is expected to reach 40 trillion gigabytes

Second, constant connections mean that companies produce more data around the clock from a growing array of devices and applications. This has diminished, if not eliminated, the time windows necessary to perform backups.

Third, data exists in more places than ever before, including on-premise servers, off-site storage, personal devices and cloud services. All of these factors add to the difficulty of developing and implementing backup plans.

These complexities combined are the modern IT department’s data predicament: There’s more data, coming from more sources and residing in more places. To make it worse, backup windows are shrinking because of 24/7 business operations.

Disasters Are Inevitable. Data Loss Doesn’t Have to Be

While you might think your hardware is reliable, in reality it is not. Everything fails, and once it does, all the important information you’ve stored on that device can be lost. In fact, it is not a question of if a piece of technology will fail – it is when.

Internal vulnerabilities also put data at risk, often without IT’s knowledge. A Cisco survey found that 20% of IT professionals consider disgruntled employees as the biggest insider threat to company data, with malware lurking as a close second. Even the most prepared IT departments aren’t immune to major data losses. A recent Microsoft Azure failure caused Dedoose, a data analysis company used by scientists and researchers, to lose more than three weeks of customer data. The company’s storage systems also failed, leaving customers that hadn’t backed up their data without any recourse.

Old-school data protection practices are obsolete in today’s complex, hybrid IT environments. New generation backup, combined with established practices like the “3-2-1” rule, mitigate these risks. It’s human nature to assume that nothing will happen to your business’s data. But don’t ignore the reality: data loss is not a question of if, but when.

The Data Vault Cloud can help cut through the confusion and provide clear, concise advice on how to protect your organization’s data. Contact us today and one of our experts will look into your current preparations, make suggestions for the future, and help find a solution that works.


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