Inside TDV - The Data Vault Blog
What to Look for in a Document Shredding Vendor
You can’t prevent identity theft and business fraud without shredding your documents. But how do you choose a reputable, dependable, and honest shredding vendor? In this blog, we share important criteria you should use to judge a potential shredding vendor.
A document shredding vendor should have extensive experience offering a full suite of shredding solutions to businesses, small and large, in your community. Strong financial backing also matters; you want a shredding vendor who won’t go out of business unexpectedly.
Your company has unique document disposal, compliance, and risk management needs. That’s why it’s important to choose a document shredding vendor who can meet those needs with a wide range of document shredding solutions, including:
- Scheduled shredding services
- One-time shredding and file purges
- Mobile shredding
A reputable shredding vendor offers collection containers as part of their shredding services. These locked containers allow your employees to dispose of confidential documents quickly and securely. Based on your customized shredding schedule, your collection containers are emptied, and the contents are securely destroyed onsite at your office or transported to a shredding plant for destruction.
A shredding service should reduce the risk of your documents falling into the wrong hands. Choose a shredding vendor who’s committed to the security and confidentiality of your information. They should have a written security policy and provide continuous training for their staff. Partner with a shredding provider with a designated Privacy Officer who is responsible for overseeing the implementation and administration of all privacy and security training.
Your shredding vendor’s professional affiliations indicate their commitment to privacy and compliance best practices. Look for a shredding provider involved with the following associations:
- Association of Records Managers and Administrators (ARMA) International
- Professional Records and Information Services Management (PRISM) International
- National Association of Information Destruction (NAID)
- Association for Information and Image Management (AIIM)
Commitment to the Environment
If your business recycles and is actively reducing its carbon footprint, you want a shredding vendor who does the same. A shredding company committed to the environment recycles 100% of all shredded paper. After your documents are shredded, they’re reduced to pulp and used to produce a wide variety of new paper products.
To make sure you choose a shredding vendor with unparalleled security and dependability, consider these factors.
The Data Vault provides shredding solutions for businesses in Kentucky and southern Indiana.