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Inside TDV - The Data Vault Blog

Your Data Protection Questions, Answered

pretty young woman business worker thinking how to solve internet cyber security problem.Every business needs a solid data protection strategy, but sometimes it’s hard knowing where to begin. In this blog, we answer your data protection questions.

Q: When should I back up my data?

A: There’s no magic formula for how often you should back up your data, since every business has unique data protection needs. Daily, weekly, and monthly backups offer the most coverage from ongoing threats and ensure continuous data recovery. Store three different copies of your backup data: on premises, off premises, and in the cloud. The right data protection partner will monitor, secure, and encrypt your backups and deliver your data when you need it.

Q: Which data should I back up?

A: Back up all data that’s essential to the survivability of your business. Your vital business data may include, but isn’t limited to, the following information:

  • Financial and tax records
  • Contracts and agreements
  • Client lists
  • Personnel records

Q: Where should I store my backup media?

A: Climate-Controlled Vault (CCV) offers the most secure storage environment for your backup media. Constructed to resist fire damage, prevent unauthorized access, and maintain optimum temperature and humidity levels, a CCV ensures your backup assets are protected and preserved. Your backup tapes are stored on specially-designed, high-density storage shelving. Only background-screened, uniformed, and badge-identified data protection professionals should store, manage and deliver your media.

Q: How do my tapes get to the vault?

A: A quality data protection partner will help you set up a customized tape rotation schedule. On designated days, your backup media is picked up from your office and transferred to the vault in GPS-tracked and alarmed vehicles. Barcode tracking technology creates a verifiable audit trail for every item in your media inventory the moment it’s sent offsite or delivered back to you.

Q: What should I do with my old backup tapes?

A: Don’t throw them away or sell them; doing so may lead to identity theft or business fraud. A qualified hard drive destruction partner should securely destroy your expired digital media storage devices. Ask for your backup tapes to be collected and destroyed on-site at your business with a state-of-the-art mobile destruction vehicle. The manufacturer name, model number, and serial number of your tapes should be recorded on a Certificate of Destruction that documents your compliance with federal data destruction requirements.

Q: What else should I do to reduce data breach threats?

A: Invest in a privacy compliance and breach reporting service. Let data protection experts monitor and audit data breach threats for you, train your staff on privacy protection practices, and implement breach notification protocols for your company.

If you have a data protection question we haven’t answered here, please call us at 502-244-1151 or complete the form on this page. We promise we’ll answer your question promptly!

The Data Vault provides data protection and data privacy solutions to businesses in and around Kentucky and southern Indiana.

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